Features
Everything in Thought Vault.
Every feature, grouped the way you'll use it. Click any one to see it in detail.
Fill-in templates
- Fillable fields
- Blanks staff fill in while the rest stays as approved.
- How it works
- Write, add fields, approve, and staff make their own.
- Smart placeholders
- Org, name, email, role, date and year fill themselves in.
- Suggested layouts and AI
- Policy, procedure, FAQ and meeting notes starters, or AI drafts it.
- Template categories
- Organise templates by team or type.
Groups & permissions
- See it in action
- The same wiki, viewed by four different people.
- Groups
- Organise people by team, role or site.
- Space and page access
- Public, group-only, or a single restricted page.
- Roles
- Org admin, admin and author.
- Invites and bulk upload
- Add one person or your whole organisation.
Private spaces
- Bin the sticky notes
- Somewhere sensible for logins and notes.
- What goes in
- Logins, drafts, notes and bookmarks.
- One per user, owner-only
- Created automatically and seen by nobody else.
Approvals & read tracking
- Read tracking
- Mark as read, read status and read progress.
- Approval workflow
- Pending approval queue and approver on every page.
- Review cycles
- Review every so many months, with due-for-review filters.
- Version history
- Compare versions and restore.
- Archive and PDF export
- Archive and restore, download as PDF, duplicate and move.
- Life of a page
- From draft to review, all on the record.
Editor & AI
- 18 content blocks
- Steps, callouts, flowcharts, tables, video, files and more.
- AI assistant
- Generate content at your cursor.
- Autosave and focus mode
- Write without distractions or lost work.
- Comments and links
- Discuss pages and connect them together.
Organise & find
- Spaces and nested pages
- Spaces with icons, colours and contents pages.
- Search and filters
- Ten filters, from unread to due for review.
- Dashboard
- Unread pages, approvals, read progress and activity.
- Notifications and activity
- Know when something needs you.
- Space stats
- Pages, weekly updates and approvals per space.
Branding & languages
- White label
- Your app name, tagline and logo.
- 12 colour themes
- Match your brand.
- 8 languages
- Organisation default, personal override.
See it all in one demo.
Book a demo and we'll focus on what matters to your team.